2009 BAS INFO

Evesham Autograss Club are proud to be presenting the first BAS round of 2009
and we welcome all drivers and spectators.
As a sign of our appreciation to difficult times and the distance some have to travel we would like to offer all drivers from the Irish and Central Scotland clubs a refund on their entrance fee when they sign on to race at our BAS round!!

Urgent Information to all those attending the Evesham BAS 2009…

Due to the enforcement of camping regulations and the threat of losing any form of camping at NASA race meetings Evesham Autograss Club have been forced to implement some major changes to the way the camping field is laid out and operates.

• On arrival to the field any person who is not a member of NASA will need to complete a form before continuing through the gate.

• You will then be sited by an official depending on your vehicle, your camping requirements and whether you have a car to unload. You must stay in the location allocated to you and it will not be possible to save spaces for friends, this may mean that you will not be able to camp by or near to the people you want to. If you want to camp with someone it may help if you arrive with them. Sorry but this is beyond our control and regret that this will affect the social side of the event.

• Evesham Club have had to employ security attendants to deal with this issue who will be working 24/7 and who will be ensuring these regulations are adhered to. Persons being abusive, aggressive and/or ignoring the officials will be asked to leave the field.

• It is obviously going to have a huge impact on our sport and the way things are done so we would kindly ask you to please cooperate and not make this job any harder than it appears it is going to be ! We need the co-operation and assistance of everybody to protect this meeting and the future of the sport.

• Further information and requirements can be found on http://nasa.phpbb3now.com/viewtopic.php?f=5&t=85 and viewtopic.php?f=1&t=186 . Please take the time to read these.

Please also take a look at our website for further information http://www.eveshamautograss.com/pages/drivers.htm

On a lighter note… please remember that all Central Scotland and Irish drivers get a refund on their gate fee (not camping fee) when they sign on.
There will also be a complimentary minibus travelling to and from Stratford town centre on Saturday evening.

The track is looking superb and the foreforecast is good so we look forward to welcoming all visitors to the first BAS round of 2009 and the best of luck to all competitors !

Shakespeare Hospice

Evesham Autograss Club are pleased to be supporting the Shakespeare Hospice at their BAS round. The hospice will have a stall located in the trade area and will also be doing collections around the field. Please help us to support our local worthwhile charities. To find out more about the Shakespeare Hospice please visit their website:

Venue:
Dodwell Farm, B439 Evesham Road, Stratford on Avon, CV37 9SY (please do not travel through the village of nearby Binton)

Opening times:
The gates will open at midday on Thursday 30th April and will close at 10pm on Monday 4th May. No-one will be admitted to the venue prior to this with the exception of officials and trade stands.

Alternative camping can be arranged with the following:

Stratford Racecourse - Tel: 01789 201063
Dodwell Caravan Park - Tel: 01789 204957
Rayford Caravan Park - Tel: 01789 293964

Gate fees:
Admission prices are as all BAS rounds - £20 per person including junior drivers for the weekend, £10 for 12 to 16 year olds and £10 to OAPs, under 12s free.

£5 camping fee per unit.

All campers/caravans will be subject to random searches and any found to be concealing people will be asked to leave the venue.

Scrutineering / Signing on:
Due to noise restrictions set by the local council there must be NO engines running after 10pm on any night or before 8am on any morning - this request MUST be adhered to please.

Scrutineering - Friday 3pm - 9pm
Saturday 8am - 9am
Sunday None

Signing on Friday 4pm - 9.30pm
Saturday 8am - 9.15am and after your second heat until one hour after racing stops
PLEASE NOTE THAT WE WILL NOT BE ISSUING DAY LICENCES AT OUR BAS ROUND

Scrutineering must run to these times and we strongly recommend that you try to get through scrutineering on Friday night as time will be limited on Saturday morning.

Camping restrictions:
In line with the new camping regulations please allow a minimum of 3 metres between each camping unit and 5 metres between tents. This will be monitored and if not adhered to you will be asked to move your vehicle/tent.
All tents larger than 2 man 'pup' tents must be in the designated camping area for tents.

Please also ensure all access lanes are kept clear at all times.

Entertainment:
Due to noise restrictions we will not be having entertainment on the Saturday night but we are offering a FREE minibus service to and from Stratford town centre. This will be running every half hour from 7pm until midnight.

Security/Safety:
There will be security present throughout the weekend although we strongly urge you to be responsible for your own belongings and vehicles.

Fireworks are NOT permitted on the field at any time

Random breath tests will be carried out throughout the weekend and drink driving will not be tolerated under any circumstances.

Medics will be present throughout the weekend, please familiarise yourself with their whereabouts from the map in the programme

General:
We would ask you that NO Autograss traffic is to go through the village of Binton under any circumstances

All sponsors are invited to our hospitality unit which will be available from midday on Saturday and Sunday.

We appreciate your understanding regarding the above, please help us to retain good relationships with the local residents and we look forward to seeing you at the the first BAS round of 2009. If you have any queries then please email Sally Stratton on s.stratton@talktalk.net or call me on 07712 034233 or contact Barry Holloway on 07860834392

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